For this assignment, download the Week 3 Give Back Project Assessment Instructions. Read the instructions carefully and submit the following sections for the Give Back Black-Tie Gala:
7. Project Team Roles
8. Ethics & Team Ground Rules
9. Communication Management Plan
10. Risk Register
11. Probability and Impact Matrix
12. Budget Estimate
13. Milestone Estimates
14. Project Plan Baselines
Each of these can be found as separate tabs in the Give Back Project Management Plan Excel spreadsheet or the Word template below.
SUBMIT WEEK 3
Project Team Roles – Section 7
Instructions
Use your imagination to identify other project team members you will need to help make this project a success. In the table below, enter information about each of these team members.
Project Team Roles
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ID |
Title |
Name |
Role |
Key Responsibilities |
Ethics and Team Ground Rules – Section 8
Submitted by:
Date:
Instructions
Read through the information about ethics and academic integrity. Then, in the Team Ground Rules area, list the rules you would implement as a project manager for your project team.
Ethics
The Project Management Institute’s Code of Ethics for project management professionals includes the following values:
· Responsibility – Duty to take ownership for the decisions we make or fail to make, the actions we take or fail to make, and the consequences of that result.
· Respect – Duty to show a higher regard for ourselves, others, and the resources entrusted to us – people, money, reputation, the safety of others, and the natural or environmental resources.
· Fairness – Duty to make decisions and act impartially and objectively, free from competing self-interest, prejudice, discrimination, and favoritism.
· Honesty – Duty to understand the truth and act in a truthful manner both in our community and in our conduct.
Academic Integrity
As a student in this project management course, you have the duty to create and submit original work and not the works created by the efforts of others. You also have the duty to report any instances of cheating, plagiarism, copying, or heavy borrowing from the work of others.
Team Ground Rules
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Communication Management Plan – Section 9
Instructions
Apply your project management knowledge and understanding to complete the table below. List each audience you will need to communicate with along with the purpose, method, frequency, organizer, scribe, sender, and date of your communication with that audience.
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Audience |
Purpose |
Method |
Frequency |
Organizer |
Scribe |
Sender |
Date |
Risk Register – Section 10
For the Give Back Gala project, the Risk Register and Probability Impact Matrix represent the Risk Management Plan. To complete the Risk Register, list each potential risk in your project, including input from the Business Case and additional associated information in the table.
· Columns B-E are the risk identification.
· Risk description
· Risk status (Active or Inactive)
· Risk category (Budget, Project Owner, Resources, Scheduling, Scope, Team, or Technology)
· Risk mitigation or treatment (Avoidance, Reduction, Retention, or Sharing)
· Columns F-H are the qualitative ratings.
· Probability values are measured from 0, no chance of occurrence or no longer a risk, to 5, occurrence is nearly certain.
· Impact values are measured from 0, no impact from occurrence, to 5, disastrous if occurs. The impact rating is based on the measured impact against the measurable project factors, such as quality, cost, schedule, performance, etc.
· Risk score is the sum of the probability and impact values.
· Columns I-L are for the risk response information:
· Risk response
· Trigger or threshold
· Risk owner
· Comments (optional)
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Risk Description |
Risk Status (Active or Inactive) |
Risk Category |
Risk Mitigation or Treatment |
Probability (0–5) |
Impact (0–5) |
Risk Score |
Risk Response |
Trigger or Threshold |
Risk Owner |
Comments |
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Probability and Impact Matrix – Section 11
Instructions
The Risk Register and Probability Impact Matrix represent the Risk Management Plan. To complete the Probability Impact Matrix, summarize each risk from your completed Risk Register in the table. An example is provided.
Probability and Impact Table
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ID |
Risk Description |
Probability |
Impact |
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Ex |
Space Aliens Attack |
1 |
5 |
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1 |
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2 |
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4 |
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5 |
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6 |
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7 |
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9 |
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10 |
Probability and Impact Matrix
Plot each risk ID number in the cell where the two scores intersect in the Probability and Impact Matrix. If more than one risk shares a cell, separate the risk IDs with a comma. The example from the Probability and Impact Table is plotted as an example.
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Very Low Impact (1) |
Low Impact (2) |
Medium Impact (3) |
High Impact (4) |
Very High Impact (5) |
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Very High Probability (5) |
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High Probability (4) |
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Medium Probability (3) |
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Low Probability (2) |
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Very Low Probability (1) |
Ex |
Budget Estimate – Section 12
Instructions
Complete the expense budget estimate table below by inputting the estimated quantity of each item and the cost per unit. Then, select the entire table and press F9 on a desktop keyboard or fn + F9 on a laptop keyboard to calculate the Budgeted Cost.
Input the Actual Cost, once available. Then press F9 on a desktop keyboard or fn + F9 on a laptop keyboard to calculate the Difference and Variance columns.
Note: Do not edit the Budgeted Cost, Difference, or Variance columns or the total expenses rows. These calculations are performed when you update the table.
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Expense Type |
Expense Name |
Quantity |
Budgeted $ per Unit |
Budgeted Cost |
Actual Cost |
Difference |
Variance |
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Marketing and Advertising |
Social Media |
$ 0.00 |
$ 0.00 |
!Zero Divide |
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Marketing and Advertising |
Poster Board |
$ 0.00 |
$ 0.00 |
!Zero Divide |
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Marketing and Advertising |
Website Creation and Support |
$ 0.00 |
$ 0.00 |
!Zero Divide |
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Marketing and Advertising |
Flyers |
$ 0.00 |
$ 0.00 |
!Zero Divide |
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Marketing and Advertising |
Food & Entertainment |
$ 0.00 |
$ 0.00 |
!Zero Divide |
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Marketing and Advertising |
Public Relations |
$ 0.00 |
$ 0.00 |
!Zero Divide |
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Operating |
Transportation |
$ 0.00 |
$ 0.00 |
!Zero Divide |
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Operating |
Administrative |
$ 0.00 |
$ 0.00 |
!Zero Divide |
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Operating |
Food & Entertainment |
$ 0.00 |
$ 0.00 |
!Zero Divide |
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Operating |
Subject Matter Experts |
$ 0.00 |
$ 0.00 |
!Zero Divide |
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Operating |
Boxes |
$ 0.00 |
$ 0.00 |
!Zero Divide |
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Marketing and Advertising |
Mkt and Ad Total |
N/A |
N/A |
$ 0.00 |
$ 0.00 |
$ 0.00 |
!Zero Divide |
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Operating Expenses |
Op Total |
N/A |
N/A |
$ 0.00 |
$ 0.00 |
$ 0.00 |
!Zero Divide |
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Total Expenses |
N/A |
N/A |
$ 0.00 |
$ 0.00 |
$ 0.00 |
!Zero Divide |
Milestone Estimates – Section 13
Instructions
Complete the Project Schedule Estimate by listing each milestone in your project along with the date of completion. The list of milestones must be tailored to your project. Insert or delete rows in the table as needed. Make sure to fill in the start date of the project at the top and the close date of your project at the bottom. Then, list the total length of the project in days. Record any notes in the box to the right.
Project Schedule Estimate
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Milestones |
Date |
Notes |
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Start project |
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Example: Approve business case |
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Example: Approve charter |
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Close project |
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Total length of project (days) |
Project Plan Baselines – Section 14
Instructions
Input information from your Donation Goals and Awareness Goals sections in the tables below to set the baselines for your project plan.
Scope Baseline
Key Measurables
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Donation Source |
Cash in ($) |
Clothing Items (units) |
Other |
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Event Table Sales |
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Table Bidding Items |
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Auction Items |
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Individual Donations |
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Corporate Donations |
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Subtotal |
$ 0.00 |
0 |
0 |
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Total cash and units of clothing/other |
$ 0.00 |
0 |
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Platform |
Likes |
Shares |
Followers |
Other |
Total |
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0 |
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0 |
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0 |
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TikTok |
0 |
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Other |
0 |
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Total |
0 |
0 |
0 |
0 |
0 |
Project Deliverables
1.
2.
3.
4.
5.
Cost Baseline
|
Project Budget |
Expenses |
|
Marketing |
$0.00 |
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Operations |
$0.00 |
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Total Project Budget |
$0.00 |
Schedule Baseline
Input from Project Schedule Estimate.
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Milestones |
Dates |
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Start |
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Key Milestone 1 |
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Key Milestone 2 |
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Key Milestone 3 |
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Deliver Project Objectives |
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Close |
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Total length of project (days) |
